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Exchange email archival?

Discussion in 'Servers and Enterprise Solutions' started by bremen1874, 17 Apr 2010.

  1. bremen1874

    Capodecina

    Joined: 20 Oct 2008

    Posts: 11,903

    I've got a site with about 15 users using Exchange on SBS 2003.

    They recently received a sales email advertising MailStore Archiver for Exchange, and they’ve now decided that they’d like to have an email archival system.

    I’m trying to draw up a short list of options that are worth trialling. Any suggestions about what’s good, or more importantly bad, would be appreciated.
     
  2. iaind

    Capodecina

    Joined: 26 Feb 2009

    Posts: 14,814

    Location: Exeter

    I've looked at:

    - Barracuda message archiver appliance. Pros: Reasonably cost effective, simple, supports stubbing, expandable. Cons: Lacking a few features, backup might be an issue
    - GFI mail archiver. Pros: Cheap, as expandable as the server it resides on. Cons: No stubbing
    - Messagelabs hosted archiving: Pros: Hosted, so no worries, some nice features and includes the security side of things. Cons: Expensive!

    We're going for the Barracuda probably, just waiting for an eval unit
     
  3. ruffneck

    Wise Guy

    Joined: 8 Jul 2004

    Posts: 2,386

    Location: Le Norfolk

    check out google postini
     
  4. droyden

    Hitman

    Joined: 4 Oct 2009

    Posts: 980

    We use mimecast as a hosted spam/virus filtering service, they also offer archiving (and importing of psts) but we dont use it.
     
  5. kefkef

    Mobster

    Joined: 18 Oct 2002

    Posts: 3,989

    Location: Somewhere on the Rainbow

    Have a look at Symantec Enterprise Vault. We've put in Commvault Simpana archiving, it's 10mths since we bought it and it's still not working right!
     
  6. Vanilla

    Sgarrista

    Joined: 18 Oct 2002

    Posts: 9,361

    I don't know if Symantec Enterprise Vault would fit your budget or size but if it does it seems to be the most popular one out there by far, great product.

    Then EMC Emailxtender / Sourceone is an option.
     
  7. Sp00n

    Capodecina

    Joined: 18 Oct 2002

    Posts: 18,222

    Location: Brighton

    Mailarchiver is RUBBISH!
     
  8. bremen1874

    Capodecina

    Joined: 20 Oct 2008

    Posts: 11,903

    Thanks for the suggestions, I have a starting point at least.

    Is this a reference to GFI? Are there specific issues worth looking out for?
     
  9. ajf

    Mobster

    Joined: 30 Oct 2006

    Posts: 2,979

    Location: Worcestershire, UK

    We use GFI and have had no major issues with it using it with 300 users. It can be a bit slow when retrieving archived messages but seems reliable.
    Support is also helpful whnewe have had questions.
     
  10. Sp00n

    Capodecina

    Joined: 18 Oct 2002

    Posts: 18,222

    Location: Brighton

    It's so slow, but to be honest my opinion is probably very biased as some other fool installed it with the firebird database, it's just very laggy and I'm not a fan of the interface.
     
  11. iaind

    Capodecina

    Joined: 26 Feb 2009

    Posts: 14,814

    Location: Exeter

    Does postini support stubbing?
     
  12. Mikoyan

    Mobster

    Joined: 4 Aug 2004

    Posts: 2,734

    Location: on OCUK

    what is stubbing? :o
     
  13. Spammeh

    Hitman

    Joined: 2 Aug 2005

    Posts: 576

    We use barracuda, cheap and does the job including stubbing and retention polices. Good because you dont pay per mailbox - just 1 flat fee
     
  14. iaind

    Capodecina

    Joined: 26 Feb 2009

    Posts: 14,814

    Location: Exeter

    Replacing attachments with a link, basically
     
  15. anything I don't mind

    PermaBanned

    Joined: 28 Dec 2009

    Posts: 13,054

    Location: london

    do not use symantec vault

    i hate that software, has to be the worst software that you can unleash onto your emails, how many times i have seen it corrupt emails and it causes an IT support nightmare due to the client always failing. You are also unable to retrieve emails when using cache exchange mode on a laptop out of the office.

    I would recommend buying more hard drive space for the exchange server and not archiving at all.
     
  16. bremen1874

    Capodecina

    Joined: 20 Oct 2008

    Posts: 11,903

    This is effectively the situation I'm in.

    With the very small number of users the overall storage requirements are never going to be a problem.

    I'm more concerned with the size of individual mailboxes. I've got some users (management so you can't slap them) that regularly have 3GB+ in use.

    There's presumably a point where performance will start to suffer? Unfortunately I haven't got any real idea about what that point would be.
     
  17. iaind

    Capodecina

    Joined: 26 Feb 2009

    Posts: 14,814

    Location: Exeter

    Absolutely, performance will start to suffer, and just leaving them in the mailbox doesnt tick any regulatory boxes. Archives also give you a nice backup when someone wants a long lost email back.

    Just leaving them in the mail store is a very bad suggestion indeed
     
  18. Richard_16v

    Wise Guy

    Joined: 18 Oct 2002

    Posts: 1,767

    Location: Bedfordshire

    3GB, we have people that have 12+GB

    Currently using Symantec Enterprise Vault - does the job but I haven't used any others to compare it with, wouldn't say it fits in with the budget of a 15 user SBS site.

    As for the person saying it is always failing, the only issues we have are having to rebuild the index from time to time for users. As for not having access when offline you can have a vault cache that allows access to some archived mail offline
     
  19. Euphoria

    Hitman

    Joined: 27 Oct 2003

    Posts: 548

    Enterprise vault seems to do the trick and the version 9 seems to hugely improve on version 8. Seems to work perfectly
     
  20. morfmedia

    Hitman

    Joined: 21 Aug 2007

    Posts: 848

    Zantaz EAS, used by at least one FTSE100 company I've worked at...